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Setting up a new Workshop course

When setting up a new workshop course with an evaluation there are a number of steps to take.

Step One: Import Template Course

To import an existing course into a new course:

  1. Login in as a Site Administrator

Create a new course shell:

  1. Select Find Learning
  2. Select In Development from Under Development
  3. Select Add a new course
  4. Complete the Add a new course fields and select Save changes

NOTE: Always leave a new course Audience Visibility to No Users at this point

Import the existing course:

  1. Select Import from the Course Administration menu
  2. Type in “New Workshop Template” and select Search
    1. https://trusted.publictrust.co.nz/course/view.php?id=223
  3. Select the correct course and click Continue
  4. The next step defaults are correct for importing the whole existing course, select Next twice
  5. Select Perform import
  6. Select Continue
  7. The course has now importing into the new course shell

Step Two: Check Setup

The template should have everything except for Course Completion set up, but you will need to check everything BEFORE any learners are added to the course:

Check Reminder emails

Reminder emails and settings should match this: https://trusted.publictrust.co.nz/course/reminders.php?courseid=223

  1. Login in as a Site Administrator
  2. Navigate to the course
  3. Select Reminders from the Course Administration menu
  4. Check settings against the link above

Check Face to Face activity settings

Face to Face settings should match this: https://trusted.publictrust.co.nz/course/modedit.php?update=2415&return=1

  1. Login in as a Site Administrator
  2. Navigate to the course
  3. Select Turn editing on
  4. Select edit for the Face to Face activity
  5. Check settings against the link above

Check Face to Face notifications

Face to Face notifications should match this: https://trusted.publictrust.co.nz/mod/facetoface/notification/index.php?update=2415

  1. Login in as a Site Administrator
  2. Navigate to the course
  3. Select the face to face activity link
  4. Select Notifications from the Face to Face Administration menu
  5. Check that all Auto notifications are hidden and the Scheduled Reminder is visible

Check Evaluation

Face to Face notifications should match this: https://trusted.publictrust.co.nz/mod/feedback/view.php?id=2417

  1. Login in as a Site Administrator
  2. Navigate to the course
  3. Select the evaluation activity link
  4. Select Edit questions
  5. Check the evaluation title is the correct tranche
  6. Check that correct questions are displayed.

If you want or need to reapply the evaluation template:

  1. Select Templates
  2. Select BIP evaluation V2 and click Use this template
  3. Select Delete old items and click Save changes
  4. Select edit on the evaluation title and put in the correct tranche number

Check Face to Face permissions

You must have one session set up on the Face to Face activity to perform this check.

  1. Login in as a Site Administrator
  2. Navigate to the course
  3. Select Learner from the Switch role to
  4. As a learner select Signup
  5. You should get the following message “You don't have permission to signup to this facetoface session.”

If you do not get this message

  1. Select the face to face activity link
  2. Select Permissions from the Face to Face administration menu
  3. Select Learner from the drop down box at the top of the permissions page
  4. Find Sign-up for a session permission and set to Prevent
  5. Select Save changes at the bottom of the page.

Set Course Completion

When you import a course the activity completion settings remain, but the course completion settings needs to be reset

  1. Select Course completion from the Course administration menu
  2. Expand Condition: Activity completion
  3. Select the activities required to complete the course (Face to Face activity and Evaluation)

NOTE: The Condition requires should be set to ALL selected activities to be completed

  1. Select Save changes
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