To create a face-to-face session
If the face-to-face session isn't a further requirement of an existing course, start by creating its own course space. Instructions for creating a course are here.
To create one or more face-to-face
1. Navigate to the course.
2. From the course homepage turn editing on.
3. Select Face-to-face in the Add an activity drop down menu.
4. Complete the fields.
Use these fields to...
|General||Name and describe the activity|
|Calendar options||Display the activity on a calendar|
|Request message||Create the email invitation text for the activity and choose who will be sent this information|
|Confirmation message||Create the email confirmation text and choose who will be sent this information|
|Wait list message||Create wait list text|
|Cancellation message||Create cancellation text and choose who will be sent this information|
|Common module settings||
Group mode unsupported
|Restrict access||Set up the rules for when an activity can be accessed|
|Activity completion||set up the rules for completion of the activity|
5. Select Save and display to add the activity to your course.
Once you have added the Face-to-face 'activity' to a course, add sessions to it by following the steps below;
- Select ADD a new session
Complete the fieldsFieldDescription
Location, venue and room This information is displayed on the course page, 'Sign-up page', the 'View all sessions' page and in all email notifications. Session date/time known
If "Yes" is entered for this setting, the session date and time will be displayed on the course page (if the session is upcoming and available), the "View all sessions page", the session sign-up page, as well as all email notifications related to the session.
If "No" is entered for this setting, the text "wait-listed" will be displayed on the course page, the "View all sessions page", the session sign-up page, as well as all email notifications related to the session
Enter session details
Add a new date Used if there are multiple sessions. Click this button to add new dates. Capacity
Capacity is the number of seats available in a session.
When a face-to-face session reaches capacity the session details do not appear on the course page. The details will appear greyed out on the 'View all sessions' page and the learner cannot enrol on the session.
Allow overbooking When "Allow overbooking" is checked, learners will be able to sign up for a face-to-face session even if it is already full. Duration
Duration is the total length of the training in hours.
- "2 hours" is enters as 2 or 2:00
- "1 hour and 30 minutes" is entered as 1:30
- "45 minutes" is entered as 0:45
- "20 minutes" is entered as 0:20.
If the training occurs over two or more time periods, the duration is the combined total.
Normal cost is the dollar amount charged to staff members who do not have a membership id.
Discount cost is the dollar amount charged to staff members who have a membership id.
Details are tracked per session basis.
If text is populated in the details field, the details text will be displayed on the user signup page.
By default, the details text also appears in the confirmation, reminder, waitlist and cancellation email messages.
Repeat this event Repeat a session weekly
3 .Select Save changes
Note: if you want to indicate and report on individual sessions they need to be set up as individual activities. If you are offering a number of identical sessions on different days set these up as sessions within one activity.